Location
Pretoria – Willing to either travel or reside in Pretoria.
Salary
R10,000 per month CTC, depending on experience and qualifications
Job Overview
B.E. Staffing Solutions is seeking a young, energetic Administrative Assistant for a temporary position in Pretoria. The ideal candidate is aged 20–30 years old, fluent in Afrikaans, and has strong skills in Excel and administrative duties. This role involves supporting office operations, managing schedules, and ensuring efficient administrative processes in a dynamic work environment. Candidates must be immediately available and bring a proactive attitude to the team.
Key Responsibilities
- Handle day-to-day administrative tasks, including data entry, filing, and document preparation.
- Manage schedules, appointments, and correspondence for team members or management.
- Utilize advanced Excel skills to create spreadsheets, track data, and generate reports.
- Assist with organizing meetings, taking minutes, and following up on action items.
- Maintain office supplies inventory and coordinate with vendors for restocking.
- Provide general support to ensure smooth office operations and a professional environment.
- Collaborate with team members to complete projects on time and to required standards.
- Assist in maintaining a clean and organized office to support efficient workflows.
Requirements
Qualifications
- Minimum of 1-2 years’ experience in an administrative role, with strong Excel proficiency.
- Experience in office administration or a related field is preferred.
- Must be fluent in Afrikaans to communicate effectively with team members and stakeholders.
Availability
- Must be immediately available to start work.
- Candidates must be aged 20–30 years old, reside in Pretoria or surrounding areas, or be willing to travel.
Skills and Competencies
- Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
- Excellent organizational and multitasking skills to manage administrative duties effectively.
- Fluency in Afrikaans for effective verbal and written communication (essential).
- Young, energetic attitude with a proactive approach to work.
- Attention to detail to ensure accuracy in data entry and documentation.
- Effective communication skills for liaising with team members and external contacts.
- Reliable and self-motivated with a strong work ethic.
- Ability to adapt and learn new administrative processes under supervision.
- Basic knowledge of office equipment and software (e.g., MS Word, Outlook).
Key Performance Areas
- Complete administrative tasks to required accuracy standards with minimal errors.
- Adhere to organizational protocols with zero compliance issues.
- Meet deadlines for reports, schedules, and other deliverables as set by supervisors.
- Maintain office efficiency with no more than one repetitive administrative delay per month.
- Demonstrate consistent support in enhancing team productivity.
Working Hours
Standard Hours: Monday to Friday, 07:30–16:30
Additional Hours: Occasional overtime as required to meet project or office demands.